The teams behind your business teams.
Xanvex Global provides dedicated support across recruitment operations, finance and accounting processes, research, administration and back-office functions — helping businesses extend their operating capacity without building every function internally.
Two core disciplines.
One operating partner.
Xanvex focuses on two business functions where dedicated teams, defined processes and specialist support can make a direct difference to day-to-day operations.
Recruitment Process Outsourcing
Extend your recruitment function with dedicated teams supporting sourcing, research, screening, candidate coordination, database management, recruitment administration and reporting.
Explore RPO Services →Finance Operations Support
Build additional finance capacity across accounts payable, accounts receivable, bookkeeping, reconciliations, credit control, transaction processing and reporting support.
Explore Finance Services →Recruitment operations built around your hiring goals.
Extend your recruitment function with dedicated support across research, sourcing, screening, candidate operations and recruitment administration. Your team keeps ownership of hiring decisions while Xanvex manages the supporting work.
Recruitment Research
Market mapping, company research, talent identification and candidate database development for active and future hiring requirements.
Sourcing & Research
Candidate sourcing across agreed channels, profile research, database searches and longlist preparation aligned with your hiring criteria.
Screening Support
Initial profile review, qualification checks, screening notes and candidate summaries prepared for recruiter review.
Candidate Operations
Interview coordination, candidate communication, documentation, status updates and recruitment workflow support.
Compliance Support
Recruitment documentation, process checks, candidate records and administrative activities maintained against agreed procedures.
Recruitment Reporting
Recruitment activity reports, pipeline visibility, productivity tracking and agreed operational metrics for management review.
Need additional recruitment capacity without expanding your internal team?
Discuss Your RequirementRecruitment operations built around your hiring goals.
Extend your recruitment function with dedicated support across research, sourcing, screening, candidate operations and recruitment administration. Your team keeps ownership of hiring decisions while Xanvex manages the supporting work.
Recruitment Research
Market mapping, company research, talent identification and candidate database development for active and future hiring requirements.
Sourcing & Research
Candidate sourcing across agreed channels, profile research, database searches and longlist preparation aligned with your hiring criteria.
Screening Support
Initial profile review, qualification checks, screening notes and candidate summaries prepared for recruiter review.
Candidate Operations
Interview coordination, candidate communication, documentation, status updates and recruitment workflow support.
Compliance Support
Recruitment documentation, process checks, candidate records and administrative activities maintained against agreed procedures.
Recruitment Reporting
Recruitment activity reports, pipeline visibility, productivity tracking and agreed operational metrics for management review.
Need additional recruitment capacity without expanding your internal team?
Discuss Your RequirementFinance operations that keep the numbers moving.
Give your finance function additional operating capacity across transaction processing, reconciliations, bookkeeping, receivables and reporting support. Work is performed against agreed processes, controls and reporting requirements.
Finance support across the complete operating cycle.
Build a dedicated finance support function around the activities your internal team wants to retain, share or transfer.
Accounts Payable
Invoice processing, coding, verification, payment preparation, supplier records and AP reporting support.
Accounts Receivable
Customer invoicing, receipts, account updates, allocation support and outstanding balance reporting.
Credit Control
Outstanding invoice review, payment follow-up, account communication and ageing information.
Bookkeeping
Day-to-day bookkeeping support, ledger maintenance, journal preparation and account administration.
Reconciliations
Bank, balance sheet and ledger reconciliations with exception identification and supporting schedules.
Reporting Support
Reporting packs, management schedules, data preparation and recurring finance reporting support.
Need finance capacity without adding a full internal team?
Discuss Your RequirementA clear path from first conversation to daily operations.
Every engagement begins with an understanding of the work, the systems involved and the outcomes expected. The delivery structure then moves through defined stages before the operating team takes responsibility for agreed activities.
Discover
Understand the function, workload, systems, roles, priorities and current operating process.
Structure
Define responsibilities, team structure, working hours, communication channels and service scope.
Document
Map procedures, workflows, templates, approval points, reporting requirements and operating instructions.
Transition
Move agreed activities into the delivery team with knowledge transfer, testing and controlled handover.
Operate
Run the agreed work through dedicated teams with regular reporting, reviews and process controls.
Expand
Add activities, capacity or functions as the relationship develops and requirements change.
Scope & Process Mapping
We define what moves to the delivery team, what remains with your internal team and how the two functions work together.
Knowledge Transfer
Procedures, examples, system access requirements and working instructions are captured before regular operations begin.
Review & Reporting
Activity, workload, service measures and open items are reviewed through agreed reporting and management routines.
Whether you need one specialist function or a dedicated operating team, the delivery structure is built around the work you need to move.
Discuss Your RequirementYour systems stay familiar. The work gets organised around them.
Xanvex works within the platforms, tools and workflows already used by your organisation wherever practical. The delivery model is built around defined responsibilities, controlled access and clear handoffs between teams.
A simple operating workflow
Each activity follows a defined path from request or input through processing, review, completion and reporting.
Receive
Requests, documents, records or candidate information enter the agreed workflow.
Process
The assigned delivery team completes the activity according to documented procedures.
Review
Required checks, approvals or quality reviews are completed before the work moves forward.
Complete
The finished activity is recorded and returned to the agreed system, team or next workflow stage.
Report
Activity, exceptions and agreed service measures are captured for regular review.
Built around your working environment.
We can work with the systems and communication tools already established within your organisation, subject to access and process requirements.
ATS & CRM Platforms
Candidate records, sourcing activity, interview stages and recruitment administration.
Accounting Systems
Transaction processing, ledgers, reconciliations, invoices and finance records.
Email & Collaboration
Agreed channels for requests, updates, approvals and day-to-day team communication.
Dashboards & Reports
Recurring reports, operational measures, workload information and management updates.
Defined Access
System access is based on the activities assigned to the delivery team and agreed operating requirements.
Clear Handoffs
Responsibilities between your internal team and Xanvex are defined before regular operations begin.
Regular Reporting
Agreed reports provide visibility into activity, workload, exceptions and outstanding items.
Clear ownership. Defined checks. Regular visibility.
Every operating relationship needs clear responsibilities and review points. Xanvex structures delivery around documented procedures, assigned ownership, reporting and regular management reviews.
Process Controls
Activities follow documented procedures with defined review points and responsibility at each stage.
Role Ownership
Responsibilities are assigned across delivery, management, review and client-side stakeholders.
Documentation
Working instructions, process notes, templates and operating records support consistent execution.
Management Reporting
Agreed reports provide visibility into activity, volumes, exceptions, open items and service measures.
Review Rhythm
Weekly, monthly or agreed review meetings based on the requirements of the engagement.
Exception Handling
Items outside agreed procedures are recorded, assigned and followed through to resolution.
Service Visibility
Reports and operating measures provide a shared view of ongoing work.
Choose the operating structure that fits your requirement.
Engagements can begin with a focused function and develop into a broader operating team as workload and business requirements change.
Specialist Pod
A focused group supporting a defined area of work.
- Specific function
- Defined responsibilities
- Focused reporting
Team Extension
Additional team members working alongside your existing department.
- Internal team support
- Shared workflows
- Flexible team size
Dedicated Function
A dedicated team responsible for an agreed business function.
- Dedicated ownership
- Defined operating procedures
- Regular management review
Managed Process
An agreed process operated by Xanvex against defined responsibilities and service measures.
- Process ownership
- Service reporting
- Ongoing review
The right model depends on workload, process ownership, internal resources, systems and the level of responsibility you want the delivery team to take.
The work is measured against agreed service expectations.
Reporting is designed around the activities being delivered. Measures can cover workload, turnaround, accuracy, completion, pipeline activity and open items.
Volume
Number of invoices, candidates, records, accounts or other activities processed during the reporting period.
Turnaround
Time taken to complete agreed activities or move work through defined stages.
Accuracy
Review results, exceptions and corrections associated with completed work.
Open Items
Outstanding activities, pending approvals, exceptions and items requiring follow-up.
Measurement starts with the process.
Rather than using the same measures for every engagement, reporting is agreed around the actual work, responsibilities and service expectations.
Different businesses. Different reasons to add a delivery team.
The same operating structure does not suit every organisation. Here are examples of how recruitment and finance support can fit into different business situations.
Growing Staffing Business
A recruitment company needs additional research and candidate operations capacity while its internal recruiters remain focused on client relationships and placements.
Busy Finance Department
A growing company needs additional transaction processing and bookkeeping capacity without changing its internal finance leadership structure.
Business Scaling Across Functions
A business is growing its workforce while transaction volumes are increasing, creating demand across both recruitment and finance operations.
Function Ready for Dedicated Support
A recurring function has enough workload to justify a defined delivery team with documented processes and regular management reporting.
Questions businesses usually ask.
—Start a Conversation
Tell us what your team needs to move.
Share the function, workload or operational challenge you want to discuss. We can start with the current process and identify where additional recruitment or finance support could fit.
At Xanvex, we combine customer experience excellence, industry expertise, and AI-driven innovation to help businesses scale smarter. Whether it’s enhancing customer service, optimizing revenue operations, streamlining collections, or managing back-office processes, our solutions are built to deliver measurable outcomes. Partner with us and unlock new levels of efficiency, growth, and customer satisfaction.
